Top 12 Class Scheduling Software in 2025 for Teachers, Tutors & Trainers

Managing class schedules manually can feel like a nightmare. Between double-bookings, last-minute cancellations, and juggling multiple teachers or rooms, things quickly spiral out of control. And let’s be honest, spreadsheets and sticky notes aren’t built for this.

That’s why more and more educators and trainers are turning to class scheduling software. These tools take the stress out of managing classes by automating bookings, sending reminders, and keeping track of resources so nothing slips through the cracks.

In this guide, we’ll cover the best class scheduling software and help you find the right platform to save time and keep your classes organized.

Best Class Scheduling Software: A Quick Overview

Key Considerations When Choosing Class Scheduling Software

• Budget: Choose a plan that fits your budget, from free basic options to paid versions with advanced features.
• Features: Look for automated reminders, payment processing, calendar sync, waitlists, and custom booking pages.
• Ease of Use: The software should be simple and intuitive for both you and your students or clients.
• Integrations: Make sure it works with tools you already use, like Zoom, Google Meet, Stripe, or PayPal.
• Recurring Class Support: Easily schedule weekly or monthly classes without adding each session manually.
• Calendar Integration: Sync with Google, Outlook, or iCal to prevent double-bookings.
• Reminders & Notifications: Automated email or SMS reminders reduce no-shows.
• Payments & Packages: Accept payments and manage class packages seamlessly.
• Group Scheduling & Conflict Management: Handle multiple participants or instructors without overlaps.
• Scalability: Ensure it can grow with your business as you add more classes or students.
• Pricing & Free Plans: Compare free vs paid plans to see which offers the features you need.

Best Class Scheduling Software for Managing Your Classes Efficiently

Here are the best class scheduling tools you can use to boost your productivity and manage all your admin work in autopilot mode, and invest more time in coaching.

FluentBooking – All-in-One Scheduling Plugin for WordPress

FluentBooking is a powerful WordPress scheduling plugin designed for coaches, teachers, and businesses that need to manage classes and appointments. With features like calendar sync, automated reminders, and easy booking management.

It simplifies class scheduling while staying fully customizable inside WordPress. FluentBooking is a lightweight yet powerful alternative to SaaS scheduling tools.

Key Features

• Two-way calendar sync with Google, Apple, Outlook, and Nextcloud for seamless scheduling.
• Built-in video conferencing with auto-generated Zoom, Google Meet, and Microsoft Teams links.
• Multiple payment options, including Stripe, PayPal, Apple Pay, Google Pay, and offline methods.
• Flexible scheduling for one-on-one, group, recurring, and custom-duration bookings.
• Unlimited hosts & calendars, perfect for teams or multi-instructor setups.
• Smart automations with reminders, buffer times, time zone detection, and data import/export.
• Deep integrations with FluentCRM, Fluent Forms, Zapier, and other business tools.

Pros and Cons

Pros	Cons
Free forever plan available	Only works on WordPress websites
Deep WordPress integration	Requires setup compared to SaaS tools
Customizable booking pages	No standalone mobile app
Group scheduling and payment options	Advanced features need a premium plan

Pricing

• Free plan: Available
• Paid Plan: FluentBooking offers three paid plans. The Single Site License costs $79/year and is perfect for managing a single course or class schedule. The 5 Site License is $199/year, ideal for tutors or small academies handling multiple classes. The 50 Site License costs $399/year, giving larger institutions full access across multiple courses with priority support and updates.

Best For: Coaches, trainers, tutors, and businesses already using WordPress who want full control over their class scheduling without monthly fees.

Calendly (Simple Scheduling)

Calendly is one of the most popular cloud-based scheduling tools, trusted by educators, freelancers, and businesses for its simplicity. It helps you to reduce back-and-forth emails by letting students or clients pick a time that works for both sides. 

With integrations for Zoom, Google Meet, and Microsoft Teams, plus automated reminders, Calendly is a go-to choice for your quick and professional class scheduling.

Key Features

• Easy online booking with personalized scheduling links.
• Calendar sync with Google, Outlook, Office 365, and iCal.
• Video conferencing integrations with Zoom, Microsoft Teams, and Google Meet.
• Automated reminders & follow-ups to reduce no-shows.
• Recurring event scheduling for classes and sessions.
• Team scheduling options: round-robin, collective, and group bookings.
• Payment integration with PayPal and Stripe.
• Customizable booking pages with branding options.

Pros and Cons

Pros	Cons
Intuitive, easy-to-use interface	Free plan limited to 1 event type
Strong video conferencing integrations	Branding customization is limited in lower tiers
Team scheduling options (round-robin, group)	Branding customization is limited in the lower tiers
Automated reminders reduce no-shows	Can get costly for larger teams
Works across devices with a mobile app

Pricing

• Free Plan: Always free, includes one event type, one calendar connection, basic scheduling features, mobile app, and browser extension
• Paid Plans: The Standard ($10/user/month) plan gives you unlimited events, automation, and integrations. Teams plan($16/user/month) adds team scheduling and Salesforce sync.And the Enterprise starts at $15,000 with SSO, audit logs, and dedicated support.

Best For: Solo tutors, small teams, and educators who want a straightforward, reliable scheduling tool that works across platforms.

Google Calendar- Free & Reliable Scheduling Tool

Google Calendar gives you a simple, free way to organize classes, meetings, and events. You can create events, share your calendar, and let students book directly if you enable the appointment scheduling feature. 

If you use Google Workspace, you unlock advanced options like booking pages, reminders, and seamless integrations with other Google apps—so you manage everything in one place.

Key Features

• Create and share personal or class calendars with ease
• Use appointment scheduling pages (Google Workspace) for direct bookings
• Sync events across all devices instantly
• Add Google Meet links to classes automatically
• Set reminders and notifications to avoid missed sessions
• Share calendars with students, teams, or parents for better coordination
• Integrate with Gmail, Google Drive, and other Workspace tools

Pros and Cons

Pros	Cons
Free with any Google account	Full booking pages only with Google Workspace
You sync across devices instantly	Lacks built-in payments
Integrates easily with Gmail and Meet	Limited class management features
You share calendars for group scheduling	No advanced waitlist or package options
You can manage multiple calendars in one place

Pricing

• Free Plan: Always free, includes one calendar connection, basic scheduling features, mobile app, and browser extension
• Paid Plans: Standard ($6.30/user/month) gives you unlimited events, calendar sync, and workflow automation. Business Plus ($12.60/user/month) adds advanced security and management tools. Enterprise starts at $22/user/month with SSO, audit logs, and dedicated support.

Best For: Google Calendar works best for you if you want a free, reliable, and widely-used tool for basic class scheduling and already use Google’s ecosystem.

Appointy – Easy Scheduling for Tutors & Coaching Centers

Appointy helps you schedule classes, tutoring sessions, and coaching appointments without stress. You can manage multiple students, prevent overbooking, and automate reminders, so you spend less time coordinating and more time teaching.

Also, its payment options and recurring session management make it especially handy for education providers.

Key Features

• Prevent double bookings with smart availability management
• Schedule recurring sessions weekly, monthly, or custom intervals
• Collect payments online via Stripe, PayPal, or Razorpay
• Send automated email and SMS reminders to reduce no-shows
• Manage attendance and bookings from a single dashboard
• Customize booking pages with your branding and class details
• Sync with Google Calendar, Outlook, and iCal to stay organized

Pros and Cons

Pros	Cons
Prevent overbooking and conflicts	The free plan has limited features
Manage recurring classes easily	Some advanced features are only in paid plans
Collect payments at booking	Interface can feel complex at first
Send automated reminders	Limited integrations compared to competitors
Track attendance and session history

Pricing

• Free Plan: Appointy offers a free plan with basic scheduling and appointment management
• Paid Plan: The Growth Plan costs $19.99/month and the Professional Plan is $49.99/month, offering advanced features, multiple locations, and integrations for larger tutoring centers or academies. The Business Plan costs $79.99/month, providing unlimited users, locations, and premium support.

Best For: You’ll benefit from Appointy if you run a tutoring center, coaching business, or small education service and want an all-in-one solution to manage appointments, payments, and reminders.

Zoho Bookings – Manage Multiple Classes & Student Notifications

Zoho Bookings helps you organize multiple classes and keep your students informed automatically. You can share your availability, let students book directly, and send reminders without manually following up.

Its integrations with calendars, payment gateways, and other Zoho apps make it easy to manage your education business in one place.

Key Features

• Meeting Types: Supports one-on-one, group, and collective bookings for various class formats
• Scheduling Rules: Customize booking limits, cancellations, recurring schedules, and time zones
• Integrations: Connects with Google Calendar, Outlook, Zoom, MS Teams, Stripe, PayPal, and Zoho apps
• Customization: Branded booking pages, personalized notifications, and AI-assisted setup
• AI: Auto-generates meeting types and labels for faster setup
• Zoho Integrations: Works seamlessly with Zoho CRM, Desk, SalesIQ, and more
• Workflows: Automates reminders, follow-ups, and data syncs
• Reports: Detailed appointment and revenue reports by staff and event type
• Mobile Apps: Manage bookings on iOS and Android

Pros and Cons

Pros	Cons
Manage multiple classes efficiently	Free plan not available
Automate notifications and reminders	Some advanced features require paid plan
Accept online payments easily	Integrations mostly limited to Zoho ecosystem
Customize booking pages
Handle recurring classes & conflicts

Pricing

• Free Plan: Only free trial available.
• Paid Plans: The Basic plan costs $8 per user/month and is perfect for educators or small teams looking to streamline class bookings. The Premium plan costs $12 per user/month and adds online payments, multiple locations, and integrations.

Best For: Zoho Bookings is ideal if you run a tutoring center, coaching business, or educational institution and want to manage multiple classes with automated notifications and payments.

OneCal – Real-Time Scheduling for Educational Institutions

OneCal helps you manage class schedules, group sessions, and institutional calendars in real-time. You can share availability with students or staff, avoid conflicts, and maintain a consistent schedule across your institution.

Its branding options and integrations make it perfect for schools or educational organizations.

Key Features

• Real-time calendar sync across multiple teachers and classrooms
• Group scheduling for classes, workshops, or events
• Customize booking pages with your institution’s branding
• Conflict prevention to avoid double-bookings
• Integrate with Google Calendar, Outlook, and other calendars
• Manage recurring sessions easily
• Receive automated notifications for bookings and updates

Pros and Cons

Pros	Cons
Sync calendars in real-time	Only available as a paid solution
Prevent booking conflicts automatically	Limited integrations outside core calendar tools
You can brand your booking pages	Contact sales needed for pricing
Manage recurring sessions effortlessly
Handle group scheduling

Pricing

• Free Plan: Not available, but OneCal offers a free trial for all plans.
• Paid Plans: Starter $6/user/month for up to 2 calendars, Essential $12/user/month for up to 5 calendars, and Premium $30/user/month for up to 50 calendars with dedicated support, perfect for tutors, small academies, and larger institutions.

Best For: OneCal is best if you manage schools, institutions, or multiple instructors and want real-time calendar synchronization with professional branding for your booking pages.

Setmore – Online Class & Webinar Scheduling

Setmore helps you schedule online classes, webinars, and coaching sessions with ease. You can automate reminders, collect payments, and integrate with video conferencing tools, so you can focus on teaching while your bookings stay organized.

Key Features

• Schedule one-on-one and group classes easily
• Sync with Zoom, Google Meet, and Microsoft Teams automatically
• Accept payments online via Stripe or Square
• Set recurring classes and sessions
• Send automated reminders via email and SMS to reduce no-shows
• Customize booking pages with your branding
• Integrate with Google Calendar, Outlook, and iCal

Pros and Cons

Pros	Cons
Manage online classes and webinars in one place	Some advanced features require paid plan
Accept payments easily	Free plan limited in functionality
Branding customization is limited on fthe ree tier	Branding customization is limited on the free tier
Send automated reminders
Branding customization is limited on free tier

Pricing

• Free Plan: Available, supporting up to 4 users, 200 appointments.
• Paid Plans: The Pro plan costs $5 per user/month (billed annually) and offers unlimited users, appointments, recurring classes, SMS/email reminders, 2-way calendar sync, and team collaboration features.

Best For: Setmore works best if you run online classes, coaching sessions, or webinars and want a simple, reliable platform to handle bookings, payments, and reminders.

ClassFit – Scheduling & Management for Fitness Classes

ClassFit has quickly become a favorite scheduling platform for fitness studios and class organizers. It helps you manage fitness classes, personal training, and studio sessions with ease.

You can handle memberships, waitlists, and payments all in one place, keeping your classes organized and your clients satisfied.

Key Features

• Unlimited Classes: Manage unlimited classes and sessions across locations
• Packages & Memberships: Offer recurring memberships or packages
• Client Profiles: Track credits, notes, and student information
• Custom Branding: Personalize calendars and notifications
• Team Management: Manage staff accounts and payroll
• Video on Demand: Provide flexible video access for students
• Mobile Apps: Allow bookings and management on the go
• Support: 7-day email and Zoom support

Pros and Cons

Pros	Cons
Manage memberships and packages easily	Only available as a paid solution
Prevent overbooking with waitlists	Limited integrations outside fitness tools
Accept payments online	No free plan available
Send automated reminders
You schedule recurring sessions effortlessly

Pricing

• Free Plan: Not available, but you can try ClassFit with a free trial to explore its features.
• Paid Plans: ClassFit charges a fee based on your revenue 2% of any income processed through the platform, with a minimum of $40 per month and a maximum of $120 per month.

Best For: ClassFit is ideal if you run a fitness studio, personal training, or wellness classes and want an all-in-one solution for scheduling, payments, and client management.

Mindbody – Comprehensive Scheduling for Fitness & Wellness

Mindbody helps you manage classes, staff, and client bookings for fitness and wellness businesses. You can automate reminders, accept payments, and track attendance, so your studio or gym runs smoothly without manual coordination.

Key Features

• Manage class schedules, staff availability, and appointments
• Accept online payments, memberships, and packages
• Send automated reminders and notifications to clients
• Track attendance and client activity
• Customize booking pages and brand them for your business
• Integrate with Zoom, Stripe, PayPal, and other platforms
• Access marketing tools for promotions, campaigns, and client retention

Pros and Cons

Pros	Cons
Manage classes, staff, and clients in one platform	Expensive for small studios
Accept payments and memberships easily	Steep learning curve for beginners
Automate reminders and notifications	Free plan not available
You access marketing and promotion tools
You can track attendance and client activity

Pricing

• Free Plan: Not available, but Mindbody offers a free trial to explore its features.
• Paid Plans: The paid plan costs $99 per month per location and includes business management tools, branded website booking widgets, listing on the Mindbody app, basic reporting, and integrated payments.

Best For: Mindbody is best if you run a fitness studio, gym, or wellness business and need a professional, all-in-one solution for class scheduling, payments, and client management.

Arlo – Training & Course Management Made Simple

Arlo helps you schedule courses, workshops, and training sessions efficiently. You can manage resources, automate reminders, and handle payments, so your training programs run smoothly without administrative headaches.

Key Features

• Course Management: Plan and schedule courses, automate communications, and simplify daily operations
• Registration & Payments: Flexible registration forms, automated invoicing, and a self-service portal for learners
• Reporting & CRM: Manage contacts, run targeted campaigns, and generate custom reports
• Website Integration: Build a seamless course booking experience with Arlo’s smart website tools
• eLearning Delivery: Create, deliver, and manage engaging online training your learners will love

Pros	Cons
Manage courses and resources efficiently	Paid plans required
You can automate reminders and follow-ups	Pricing may be high for small programs
You can accept payments online	Some integrations need advanced plans
You can customize registration and booking pages
Handle recurring sessions & calendars

Pricing

• Free Plan: No free plan available.
• Paid Plan: Plans start at $125/month for core scheduling and CRM. $215/month adds portals, mobile apps, and advanced CRM. $285/month includes certificates, SSO, and dedicated support. A custom Scale plan is available for larger organizations.

Best For: Arlo is best if you run professional training programs, corporate workshops, or educational courses.

BookingLive – Flexible Scheduling for Large Institutions & Public Sector

BookingLive is the ideal scheduling solution for schools, colleges, and universities. Its online class management system helps you improve staff and student booking experiences while streamlining classes, events, and appointments.

With secure payments, automated notifications, and flexible booking options, you can manage large-scale schedules without the hassle.

Key Features

• Appointment Scheduling: Manage events, staff, and resources in one platform
• Custom Booking Forms: Collect attendee info and appointment details
• Calendar Management: Easy modifications with email/SMS updates
• Payments & Invoicing: Accept deposits, full payments, and process refunds
• Calendar Sync: Two-way sync to prevent double bookings
• Reduce No-Shows: Automated reminders via email/SMS
• Reports & Check-in: Track attendance and view analytics
• Integrations: Connect with 50+ apps, including WordPress and Salesforce
  Automated Notifications: Send confirmations, reminders, and feedback requests

Pros and Cons

Pros	Cons
You handle large-scale bookings efficiently	Paid plans only
You can securely process payments	Contact sales for pricing
You can automate reminders	Some advanced features need setup
You can customize booking pages
You manage group bookings and recurring events

Pricing

• Free Plan: No free plan available.
• Paid Plans: Plans start from £7,500 per year, which includes full booking software implementation and support—ideal for schools, colleges, universities, and large institutions managing high-volume schedules.

Best For: BookingLive works best if you manage universities, schools, or public sector organizations and need a flexible, secure platform for handling high-volume bookings and payments.

Acuity Scheduling – Custom Booking for Tutors, Coaches & Trainers

Acuity Scheduling lets you manage classes, coaching sessions, and client appointments effortlessly. You can create custom booking pages, automate reminders, and accept payments, so you focus on teaching while your schedule stays organized.

Key Features

• Create custom booking pages tailored to your classes or services
• Schedule one-on-one, group, and recurring sessions easily
• Send automated email and SMS reminders to reduce no-shows
• Accept payments online via Stripe, PayPal, and Square
• Sync with Google Calendar, Outlook, and iCal
• Customize availability, booking forms, and intake questions
• Integrate with Zoom, Google Meet, and other workflow tools

Pros and Cons

Pros	Cons
You can customize booking pages and forms	Some advanced features need paid plan
You can automate reminders to reduce no-shows	Free plan has limited functionality
You can accept payments easily
Can manage recurring and group sessions
You can integrate with calendars and video conferencing

Pricing

• Free Plan: No free plan available.
• Paid Plan: Acuity Scheduling starts at $20/month for basic scheduling, appointments, and payment processing. The Standard plan ($34/month) adds multiple calendars, reminders, and memberships. Premium ($61/month) supports more calendars, HIPAA compliance, and advanced features, while Enterprise offers custom pricing for unlimited calendars and dedicated support.

Best For: Acuity Scheduling works best if you’re a tutor, coach, or trainer who wants a customizable, reliable platform to handle bookings, payments, and automated reminders.

Which One Should You Use?

With so many class scheduling software options, the right one depends on your needs, budget, and the type of classes you manage:

• If you run a WordPress site, you can go with FluentBooking. It’s built for WordPress users, offers unlimited bookings, and gives you full control without relying on third-party platforms. Perfect for tutors, coaches, and consultants.
• If you want simplicity and speed, Calendly works best. It’s lightweight, easy to share, and ideal for solo tutors or small teams.
• If you already use Google Workspace, Google Calendar is the most seamless option, especially for schools and educators.
• If you manage tutoring sessions or coaching centers, Appointy and Zoho Bookings give you more advanced class management features, like payments and recurring sessions.
• If you host online classes or webinars, Setmore is a strong pick thanks to Zoom and Google Meet integrations, plus built-in payments.
• If you run a fitness studio, ClassFit or Mindbody are better suited, since they’re designed specifically for gyms, trainers, and wellness businesses.
• If you manage large training programs, Arlo provides detailed training management tools, while BookingLive is designed for universities and public sector organizations.
• If you want deep customization, Acuity Scheduling lets you tailor booking pages, intake forms, and recurring sessions to fit your style.

Final Thoughts: The Best Class Scheduling Software

Choosing the right class scheduling software can save you hours every week, reduce no-shows, and give your students a smoother experience. Whether you’re running tutoring sessions, online classes, fitness coaching, or managing large training programs, there’s a tool for you.

But if you’re a WordPress user, FluentBooking stands out as the most flexible, all-in-one solution. You don’t need multiple plugins or third-party tools—everything from calendar sync, group classes, payments, and automated reminders is built right in. It’s lightweight, privacy-friendly, and grows with your business.

Ready to simplify your class scheduling?