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The pain of scrolling through countless emails in your inbox, searching for that one reminder email among all the ads and newsletters. That’s a common struggle for many customers. In this busy online world where every inbox is packed with distractions, important appointment reminder emails often get lost.
But don’t worry; we’ve got a way out!
There is a simple solution – Appointment Reminder Texts.
In this all-inclusive guide, we’ll explore various appointment reminder text/SMS templates tailored according to different industries. Ready? Let’s Begin!
Does Your Business Need Appointment Reminder Text?
Indeed, it does. The key is to observe. Notice and keep track of how many customers miss their appointments or cancel them. If it’s more than usual and it’s costing you money, consider using automated appointment reminder texts.
Moreover, think about how much time your staff spends calling customers manually to remind them about appointments. Don’t you think that’s a time they could spend on more important things? Appointment reminder texts can help with that. They’re quick and easy, leaving your staff with more time for more valuable tasks.
Here’s the catch: Every day, there are nearly 124.5 billion business emails flooding customers’ inboxes, but most don’t even open them. Appointment reminder texts, on the other hand, are opened by 98% of people, often within minutes.
With such a high appointment reminder text open rate, your customers are more likely to be on time and ready for their appointments. It’s a win-win situation, guys!
What are the Components of an Appointment Reminder Text Template?
In today’s world, almost everyone you come across has a mobile phone. Recognising this reality, many businesses are making savvy decisions to utilise SMS appointment reminders for their customers. We recommend you do the same!
A Text Appointment reminder template consists of the following components:
- Your Business Name
- The Date and Appointment Time
- Details about the Service and its Cost
- Where the Appointment will take place
- How to Confirm, Cancel, or Change Your Appointment
If you want to get a deeper understanding and learn the best practices to craft great appointment reminder texts, read our comprehensive guide on SMS/Text appointment reminders.
20 Best Appointment Reminder Text Templates by Industry
A text appointment reminder is simply a short, straightforward message containing essential information, such as the appointment date, time, and service type. If you have an appointment reminder template to rely on, creating SMS appointment reminders becomes easier.
Below, you’ll find a selection of appointment reminder templates that you can use to remind customers of their upcoming commitments through texts:
General Appointment Reminder Text Template
Hello [Name], just a gentle reminder about your upcoming appointment scheduled for [Date] at [Time]. Please keep in mind [any specific instructions]. If you have any inquiries or need to make changes (reschedule or cancel), don’t hesitate to contact us at [Contact Number]. We’re excited to welcome you!
Healthcare Services SMS Reminder
Hello [Patient Name], This is a friendly reminder about your upcoming appointment scheduled for [Date] at [Facility Name] [Time]. Please confirm your availability and feel free to reach out if there are any changes by contacting us at [Phone Number]. We’re looking forward to assisting you!
Beauty Salons/Spa/Barber Shop
Good Day [Customer Name], Relaxation is just around the corner! This is a reminder about your appointment for [Service] at [Salon Name] on [Date] at [Time]. If you need to cancel or reschedule, please get in touch with us at [Phone Number] or visit [Link]. To stop receiving messages, simply text STOP. See you soon!
Accounting/Tax Consultation
Hello [Client’s Name], Just a quick heads-up about your upcoming Tax Consultation appointment scheduled with us on [Date] at [Time]. Our team is eager to help you with your tax questions. Don’t forget to bring along any necessary documents. If you need to adjust or make any changes to the appointment, please inform us. Thank you!
Interview/HR & Recruiting Text Appointment Reminder
Hello [Candidate Name], This is [Name] from [Business Name]. Your interview is scheduled for [Time, Date]. We’re eager to meet you. Please confirm if the scheduled time and date work for you by replying with CONFIRM to this message. Also, please remember to bring along any necessary documents and your updated resume. Thank you!
Real Estate
Hello Sir/Madam, This is [Agent name] from [company]. Just a quick reminder about the upcoming open house for a beautiful property located at [Address]. It’s happening on [Date] from [start time] to [end time]. We hope you can make it! Let us know if you have any questions or if you need to reschedule. Thank you!
Fitness/Gym
Hi [Name]! Just a friendly heads-up about your fitness training session at [Gym Name] coming up on [Date] at [Time]. Be sure to gear up in comfy workout clothes and bring along those supportive, padded shoes for an effective session. Let us know if you need to make any changes by replying with C to confirm or R to reschedule. Looking forward to seeing you there!
Travel Agencies
Hi [Client Name]! Just a quick heads-up: we’re all set and ready to go for our [Destination name] on [Date] at [Time]. Meet us at [Location], and let’s make some amazing memories together! Don’t forget to bring all the necessary documents. Need to reschedule or have any questions? Just shoot us a message. Can’t wait to see you there!
Dental Appointment Reminder Text Template
Hello [Customer Name], Just a reminder that your appointment with Dr. [Dentist Name] is booked for [Time, Date]. Kindly take note of [Additional Instructions]. Please reply with CONFIRM to confirm your availability for the scheduled time and date. If you need to make any changes to your appointment, feel free to reach out to us at [Office Number]. Thank you!
- Check our blog on elaborate Dental Appointment Reminder Templates!
Home Delivery/Package Delivery Services
Hello [Customer Name], Just a quick update! Your order is currently on its way and is expected to arrive between [Time] and [Time]. Please ensure that someone is available to sign for your package upon delivery. For further information, please click the link provided [Link]. Thank you!
Hotels/Logistics
Hello [contact name]! We’re pleased that you’ve chosen [hotel] for your upcoming stay on [date] at [time]. Your comfort is our top priority, so if you have any questions or special requests, please don’t hesitate to reach out. You can visit our website through this [Link] for more information, or simply text us here. We can’t wait to provide you with a memorable experience!
Airlines Reminder Text Template
Good Day [Passenger’s Name]! Your flight with [Airline] is coming up on [Flight Date] at [Flight Time]. We look forward to seeing you on board. Got any questions? Visit our website or text us here. We’re here to help! Safe travels!
Consultants/Therapists SMS Reminder Template
Hello [Recipient], This is a friendly reminder of your upcoming therapy session with [Therapist’s Name] on [Date] at [Time]. We’re eagerly anticipating our meeting at [Location]. If any adjustments are needed, please reach out to us directly at [Contact No.]. Your well-being is important to us, and we’re committed to making your experience as comfortable as possible!
Home Repair Service
Hello [Client Name], Your scheduled repair is just around the corner! Our skilled technician, [Name], will be arriving on [Date] to assist you. Expect him to be there between [Time] and [Time]. To ensure a smooth process, please make sure the work area is clear and accessible. We’re eager to provide our service!
Cleaning Service
Bringing you Cleanliness! Hi [Client Name], We’re reaching out to confirm your upcoming cleaning appointment scheduled for [Date] at [Time]. Our dedicated team will be arriving promptly at your location to handle all your cleaning requirements. If you require any adjustments to your appointment, please feel free to reach us at [Contact No]. Thank you for trusting [Name of your company] with your cleaning needs!
Pest Control
Hey there [Client Name]! Just a quick reminder from [Pest Control Company] about your upcoming pest control appointment on [Date] at [Time]. We’re committed to keeping your space pest-free. If you have any questions or need to reschedule, simply reply to this message or call us at [Contact No.]. Your satisfaction is our priority, so we look forward to serving you!
Upcoming Meeting Reminder Text Template
Hi [Attendee’s Name]! Just a quick note to remind you about our upcoming meeting on [Meeting Date] at [Meeting Time]. Your insights are invaluable, so we’re looking forward to your presence. If you have any questions or make any changes before the meeting, feel free to reach out at [Email/Contact No.]. Looking forward to a productive discussion!
Optometry
Thank you for scheduling your appointment with [Doctor/Clinic Name]. We’re eagerly anticipating your visit on [Date] at [Time]. Please remember to bring your eyeglasses or contact lenses and previous prescriptions (if any) with you. Looking forward to seeing you soon!
Car Dealership
Hello [First Name], it’s [Staff Name] from [Dealership Name]. Just wanted to remind you about your upcoming sales appointment scheduled for [Date] at [Time]. If there’s any need to adjust the timing, please feel free to let us know. We’re excited to assist you and look forward to your visit!
Legal Consultation Appointment
Hi [Client Name], just a friendly reminder of your consultation with [Lawyer Name] at [Law Firm Name] on [Date] at [Time]. Your trust in our expertise means a lot, and we’re here to assist you with your legal concerns. Feel free to reach out if you have any questions or need to reschedule. Regards, [Your Name] from [Law Firm Name].
Sending text appointment reminders manually may seem doable at first, but as your business grows, it can become overwhelming. The process is time-consuming and prone to mistakes, resulting in missed messages and appointments. That’s where automation comes in.
Scheduling tools such as FluentBooking can integrate with Twilio to send automated appointment reminder texts to your customers and ensure they receive timely notifications.
Just set it up, and let it do the work for you.
How to Send Appointment Reminder Texts with FluentBooking?
If you’re managing an appointment-based business, improving your customer communication is simple with FluentBooking. By integrating FluentBooking with Twilio, you can effortlessly send automated reminder texts or WhatsApp reminders to your clients.
Feeling unsure about the setup process? Let us explain how.
As a first step, go to FluentBooking Settings and find the SMS by Twilio under Global Settings. This will allow you to integrate Twilio with FluentBooking. Access your Twilio account to get the necessary credentials.
You can access the Twilio number and credentials on your Twilio account homepage. Just go to the Account Info section to find them. Then, copy and paste these credentials into the appropriate fields on the FluentBooking Twilio configuration page.
Then, Click Save Settings to save the information.
By integrating Twilio, you will be able to send Appointment reminder texts and WhatsApp notifications to your customers for your events. Go to the FluentBooking Dashboard to access the Calendars.
You can adjust the SMS/WhatsApp notification settings for current bookings or create new event types as needed. Additionally, you have the option to customize the content of your SMS/WhatsApp notifications, specifying the timing for when they should be sent.
You have the choice to either use the default host number for notifications or set a custom number for SMS messages according to your preferences.
Simply click the three dots button to access shortcodes for further customisation. By selecting the Send option, you can choose the option to receive notifications via SMS or WhatsApp.
Using this step-by-step guide, you will be able to easily integrate Twilio with FluentBooking and configure Appointment reminder texts.
You can refer to this documentation to learn more about integrating FluentBookings with Twilio to send Text appointment reminders.
Send Appointment Reminder Texts the Right Way
Appointment reminder texts can minimise no-shows, and last-minute cancellations and simplify communication with clients. Handling appointments manually can really eat up your time and resources, so why not make things simpler with automated reminders?
To save all that lost time, revenue, and effort, consider switching to a service that automates these processes for you. Try the convenience of automation with tools like FluentBooking. It can make your work easier by sending clients automatic reminder texts, so you never miss sending a reminder again.
It’s a smart move that can make a big difference!
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