10 Best Doodle Alternatives for Better Scheduling in 2025 (Free & Paid)
Scheduling meetings should be simple, but if you’ve ever been stuck in endless back-and-forth emails or dealing with Doodle’s limitations, you know it’s not always easy.
While Doodle works well for group meetings and polls, many professionals seek more flexible, feature-rich alternatives. Whether it’s automated reminders, customizable booking pages, or many integrations with other tools.
That’s why today we’ve come up with some best alternatives to Doodle, which cover a wide range of needs. From solo entrepreneurs to large teams, this guide will help you find the best option based on user experience, integrations, and pricing.
Let’s dive in.
A Quick Overview of the Best Doodle Alternatives
Before diving into the detailed comparisons, here’s a quick overview to give you an initial understanding.
| Tool | Best For | Key Features | Free Plan | Pricing Starts From | Integration Capabilities |
| FluentBooking | Small businesses, freelancers | Customizable booking, unlimited bookings, buffer time | Yes | $79/year | Google Calendar, Zoom, Outlook, iCal, others |
| Acuity Scheduling | Client management, service-based businesses | Appointment types, payment processing, calendar sync | Yes | $16/month | Google Calendar, Zoom, Stripe, PayPal, iCal |
| YouCanBookMe | Small teams, entrepreneurs | Custom booking pages, email notifications, SMS reminders | Yes | $7.20/month | Google Calendar, Zoom, Stripe, Microsoft Teams |
| Calendly | Large teams, enterprises | Google Calendar sync, automated reminders, round-robin meetings | Yes | $10/month | Google Calendar, Zoom, Microsoft Teams, Salesforce |
| Chili Piper | Capturing leads, sales teams | Lead routing, automated booking, and meeting types | No | $45month | Google Calendar, Salesforce, HubSpot, Zoom |
| When2Meet | Group scheduling | Simple scheduling polls, no sign-up required | Yes | Free | None (standalone tool) |
| SimplyBook.me | Medical offices, service-based businesses | Customizable booking, appointment reminders, calendar integration | Yes | Free / Premium Plans | Google Calendar, Zoom, Stripe, PayPal |
| Groove | Sales flow management | Meeting scheduler, custom booking, calendar sync | No | $12/user/month | Google Calendar, Salesforce, HubSpot, Zoom |
| Google Calendar | Basic appointment scheduling | Calendar events, appointment slots, recurring meetings | Yes | Free | Google Meet, Gmail, third-party add-ons |
| Rallly | Simple group meeting polls | Free polls, no sign-up needed, open source | Yes | Free | No native integrations |
Why Look for a Doodle Alternative?
Doodle is great for basic polls, but it falls short when you need more control, flexibility, and automation. Here’s why many users look elsewhere:
- Polling-Only Focus: Doesn’t support payments, appointment types, or service-based workflows.
- Limited Customization: No branding, buffer times, or advanced booking controls.
- Weak Integrations: Doesn’t sync well with tools like Google Calendar, Zoom, or CRMs.
- Lacks Smart Features: No automated reminders, round-robin scheduling, or conflict prevention.
- Not Ideal for Teams: Poor support for team scheduling or shared access.
The Best Alternatives to Doodle (Free & Paid Tool)
We’ve carefully evaluated each tool based on key features, efficiency, and overall usability to compile this list of top Doodle alternatives. Take a moment to explore each one, try them out if possible, and choose the solution that best fits your business needs.
FluentBooking — A Smarter Appointment Booking Plugin
FluentBooking is a versatile and user-friendly appointment scheduling plugin designed specifically for WordPress users. Developed by WPManageNinja, it offers a comprehensive set of features for managing appointments, meetings, and events directly from your WordPress dashboard.
FluentBooking could be the perfect Doodle alternative for you, which is built for modern teams and service providers. It helps to run the entire appointment scheduling process from booking forms to automated reminders, without the typical complexity.
Also, FluentBooking offers a wide range of use cases, which makes it ideal for scheduling multiple types of meetings. Whether you’re managing internal syncs or booking client appointments, it offers a smooth and customizable booking experience that fits right into your existing workflow.
Key Features of FluentBooking
- Real-time calendar integration with Google Calendar and Outlook
- Supports multiple meeting types, including one-on-one, group, and round-robin
- You can add buffer time, set availability, and avoid meeting conflicts
- Personalized booking pages with custom meeting links
- Send automated appointment reminders via email and SMS
- Works with tools like Google Meet, Zoom, and Microsoft Teams
- You can create fully customizable booking forms
- Team scheduling with shared calendar availability
- Easy setup with native integrations and seamless scheduling workflows
Pros and Cons of FluentBooking
| Pros | Cons |
| Simple setup and clean user interface | Still building out some integrations |
| Free plan includes essential features | Advanced analytics are limited (but coming soon) |
| Ideal for both solo users and teams | |
| Customizable booking and branding options | |
| Multiple meeting scheduling | |
| Automated time zone conversion |
Pricing
- Free Plan: Yes, includes unlimited bookings.
- Premium Plans: FluentBooking offers three annual plans. The Single Site License is $79 and includes all features, one year of updates, and priority support. The 5 Site License is $199, ideal for freelancers or small agencies. For larger teams, the 50 Site License is $399/year, offering full access across multiple projects with priority support and all future updates.
Acuity Scheduling — Best for Client Management and Service-Based Businesses
If you’re looking for a Doodle alternative that goes beyond basic polling, Acuity Scheduling gives you more control over your availability, appointment types, and customer experience.
You can set up branded booking pages, automate reminders, and even accept upfront payments and deposits through Stripe, Square, or PayPal. Most importantly, Acuity integrates with multiple calendars, helping you avoid double bookings and manage your calendar in real time.
Key Features of Acuity Scheduling
- Syncs with Google, Outlook, iCloud, and Office 365 calendars
- Supports one-on-one, group, and recurring appointments
- Accepts online payments and deposits through Stripe, Square, and PayPal
- Customizable booking pages with branding options
- Send automated email and SMS reminders
- Option for HIPAA-compliant scheduling (on higher-tier plans)
- Let clients reschedule or cancel appointments easily
Best For
Acuity is best suited for service-based businesses, like coaches, consultants, salons, medical offices, or any professional managing client appointments. If you need online payment collection, form intake, and advanced scheduling options, Acuity is a great fit.
Pros and Cons of Acuity Scheduling
| Pros | Cons |
| Accepts payments during booking | No long-term free plan |
| Offers branded, customizable booking experiences | The interface feels slightly dated |
| Syncs with major calendars to avoid meeting conflicts | HIPAA compliance is only available from the premium plan |
| Supports advanced features like buffer time, forms, and automated reminders |
Pricing
- Free Plan: No free version
- Paid Plans: Start at $20/month, includes calendar sync, unlimited appointments, branding options, and payment support. They also offer a standard plan at $34 per month and a premium plan at $61 with some advanced features.
YouCanBookMe — Best for Small Teams and Entrepreneurs
YouCanBookMe is a simple yet powerful appointment scheduling tool designed to make booking meetings easy and flexible. This Doodle alternative gives you more control over your calendar and a smoother experience for your clients or teammates.
The platform syncs seamlessly with multiple calendars, and you can also create custom meeting links, automate confirmations, and send email or SMS reminders to reduce no-shows.
Key Features of YouCanBookMe
- Two-way calendar sync with Google Calendar and Outlook
- Customizable booking pages and availability windows
- Automated reminders and follow-up emails
- Team scheduling with round-robin or collective availability
- Option to include intake forms and questions during booking
- Integration with Zoom, Microsoft Teams, Zapier, and more
Best For
YouCanBookMe is ideal for freelancers, solo professionals, and small teams who want to simplify the scheduling process without overpaying. It’s especially useful if you need a reliable, customizable booking tool with flexible automation built in.
Pros and Cons of YouCanBookMe
| Pros | Cons |
| Free plan with solid features | The interface can feel a bit basic |
| Two-way calendar sync with connected calendars | Limited analytics and reporting |
| Supports team and round-robin booking | Fewer advanced branding options |
| Automatic reminders and rescheduling tools |
Pricing
- Free Plan: Yes (includes basic features and calendar sync)
- Paid Plans: Start at $10/user per month. You can add custom branding, SMS notifications, webhooks, and advanced integrations. Also, their Professional and Team plans are available at $13 and $18 per month.
Calendly — Best for Large Teams and Enterprises
Calendly is one of the most well-known scheduling tools on the market—and for good reason. It manages the entire appointment scheduling process, making it easy for individuals and teams to book meetings without the usual back-and-forth emails.
As a Doodle alternative, Calendly offers more essential features, whether you’re hosting a sales call, internal meeting, or client session, Calendly makes it effortless.
Key Features of Calendly
- Seamless integration with Google Calendar, Outlook, Zoom, Google Meet, and more
- Unlimited event types, including one-on-one, group, and collective meetings
- Smart time zone detection and buffer time between appointments
- Team scheduling with round-robin or pooled availability
- Automated reminders, confirmations, and follow-ups via email or SMS
- Workflows for routing, form questions, and email sequences
- Native CRM integrations (like HubSpot, Salesforce)
Best For
Calendly is best for growing teams and enterprises looking for a scheduling tool that scales. It’s a great fit if you need advanced features like automated appointment reminders, custom workflows, and premium integrations to support your scheduling workflows.
Pros and Cons of Calendly
| Pros | Cons |
| Clean, modern interface | It can get expensive as you scale |
| Strong team scheduling options | Can get expensive as you scale |
| Advanced integrations with CRM and video tools | Some learning curve for complex workflows |
| Great for both internal and external bookings |
Pricing
- Free Plan: Yes (includes basic scheduling features and 1 event type)
- Paid Plan: The paid plan starts from $10 per user for one month, and it also offers the professional plan for $15 and a teams plan for $20 with lots of premium features like multiple event types, workflows, SMS reminders, and analytics
Bonus: If you are already using Calendly and want to switch, you can also check the alternatives to Calendly.
Chili Piper — Best for Capturing Leads
Chili Piper is a powerful scheduling tool designed for revenue-focused teams. If you’re in sales or customer success, this could be the perfect Doodle alternative for you, especially when speed and lead conversion matter most.
Unlike traditional schedulers, Chili Piper doesn’t just let people pick a time, it intelligently qualifies, routes, and books meetings the moment a lead fills out your form. It integrates deeply with CRMs like Salesforce and HubSpot, ensuring your reps never miss a booking opportunity.
Key Features
- Instant lead routing and qualification through booking forms
- Smart calendar booking based on team availability (round-robin, priority-based, etc.)
- Deep integration with Google Calendar, Outlook, Salesforce, HubSpot, and more
- Custom meeting links, form questions, and routing rules
- Supports single, group, and team meetings
- Real-time notifications and automated reminders via email and SMS
- Built-in analytics to track meeting volume and performance
Best For
Chili Piper is best for sales and marketing teams who want to capture leads instantly and route them to the right rep without delays. It’s ideal if you’re tired of back-and-forth emails and need a tool that automates scheduling in your lead funnel.
Pros and Cons of Chili Piper
| Pros | Cons |
| Excellent for revenue teams and lead qualification | Higher learning curve for setup |
| Powerful CRM and calendar integrations | Pricing is not transparent on the website |
| Reduces lead response time significantly | Not ideal for simple appointment needs |
| Real-time booking and routing logic |
Pricing
- Free Plan: No free plan available
- Pricing: Starts at $45 per month (for the Instant Booker plan)
Advanced features like Form Concierge and Distro are available under custom pricing. Contact sales for a personalized quote.
When2Meet — A Free, No-Signup Scheduling Poll Tool
If you’re looking for a free Doodle alternative to find the best meeting time with multiple people, without creating an account, When2Meet might be a great fit.
It’s an ultra-lightweight scheduling tool that works well for quickly coordinating group availability. There’s no need to register or send login credentials—just set up a time grid and share the link.
Key Features of When2Meet
- No sign-up required to create or join events
- Visual availability grid for choosing the best meeting time
- Works well for one-time group scheduling
- Supports multiple time zones
- Allows participants to update availability in real time
- Simple interface focused on functionality
Best For
When2Meet is best for individuals, students, or small teams who just need a quick and easy tool to coordinate availability for group meetings, especially when you don’t want to manage accounts or complex booking systems.
Pros and Cons of When2Meet
| Pros | Cons |
| 100% free and easy to use | No integrations with Google Calendar or other apps |
| No sign-up required for participants | Lacks automated reminders and smart scheduling features |
| Great for scheduling one-time group meetings | Outdated interface and limited mobile optimization |
Pricing
- Free Plan: Yes (completely free to use)
- Paid Plans: None (no premium or business plans available)
Bonus: You can check our detailed comparison between When2Meet and Doodle for a better understanding.
SimplyBook.me — Best for Medical Offices & Service-Based Businesses
If you’re running a clinic, spa, salon, or any appointment-based service, SimplyBook.me could be a powerful Doodle alternative for you. It’s designed to meet the needs of service providers who want more than just a scheduling link—it’s a full-featured booking system with online payments, intake forms, and even a branded client app.
You’ll get automated reminders, calendar integrations, and customizable booking pages, all optimized for businesses that manage multiple staff, services, and appointment types.
Key Features
- Supports multiple service providers and locations
- Accepts online payments via Stripe, PayPal, and more
- Client booking website and branded client app
- Customizable booking widgets for your site or social pages
- Built-in marketing tools (promotions, gift cards, memberships)
- Integrates with Google Calendar, Facebook, and Instagram
Best For
SimplyBook.me is best for medical offices, salons, spas, and service-based businesses that need advanced scheduling workflows, customer management, and online payment processing—all in one place.
Pros and Cons of SimplyBook.me
| Pros | Cons |
| Comprehensive features for service businesses | It can feel overwhelming for simple use cases |
| HIPAA-compliant for healthcare providers | Most features are locked behind paid plans |
| Supports online payment collection and SMS reminders | The free plan has booking and customization limits |
Pricing
- Free Plan: Yes (up to 50 bookings/month with limited features)
- Paid Plans: The Basic plan costs €8.25/month (billed annually), the Standard plan at €24.90/month (billed annually) provides advanced scheduling workflows, and Premium plan comes in at €49.90/month (billed annually), offering support for advanced automations, more integrations, and priority support.
Groove — Best for Sales Flow Management
If your main goal is to schedule meetings that drive sales, Groove could be a smart Doodle alternative for you. It’s a powerful sales engagement platform designed to boost the workflows for sales teams by combining calendar scheduling, email automation, and CRM syncing—all in one place.
Groove integrates deeply with tools like Salesforce, Google Calendar, and Gmail, helping sales reps reduce back-and-forth emails and book meetings faster.
Key Features
- Seamless integration with Salesforce, Google Workspace, and Outlook
- Round-robin meetings and intelligent scheduling links
- Built-in email tracking and automated sequences
- Customizable booking forms with branding options
- Works with Google Meet, Zoom, and Microsoft Teams
- Real-time booking updates and automatic reminders
Best For
Groove is best for sales teams, account executives, and revenue-driven organizations looking to automate appointment booking while keeping their CRM and communication in sync.
Pros and Cons of Groove
| Pros | Cons |
| Excellent Salesforce integration | Not suitable for solo users or non-sales teams |
| Streamlines sales workflows with automation | Pricing may be high for small businesses |
| Advanced booking options for teams | Learning curve for first-time users |
Pricing
- Free Plan: No
- Paid Plans: Available through custom pricing (based on team size and features)
- Groove offers enterprise-level customization with features tailored to large-scale sales teams.
Google Calendar — Best Free Option for Basic Scheduling
If you’re already using Gmail or other Google Workspace tools, Google Calendar might be the simplest Doodle alternative for you. While it’s not a full-placed scheduling platform, it offers plenty of basic scheduling features for individuals and teams looking to manage meetings, share availability, and set up event types directly from their calendar.
Google Calendar works seamlessly with Google Meet, provides email notifications, and supports calendar events with reminders. You can also invite guests, add descriptions, attach files, and create recurring meetings—all for free.
Key Features
- Schedule single or group meetings with calendar invites
- Built-in Google Meet links for video calls
- Event color-coding, reminders, and repeat scheduling
- Shareable calendars and availability
- Syncs across devices with real-time updates
- Calendar integration with apps like Zoom, Slack, and more via third-party tools
Best For
Google Calendar is best for individual users or small teams who want an easy-to-use, no-cost way to schedule and manage meetings without extra tools.
Pros and Cons of Google Calendar
| Pros | Cons |
| Completely free and easy to use | No built-in booking form or scheduler |
| Great for daily planning and basic scheduling | Lacks advanced automation and reminders |
| Integrates natively with other Google services | Not ideal for appointment-based businesses |
Pricing
- Free Plan: Yes (included with any Google account)
- Paid Plans: Comes as part of Google Workspace, starting from Google Workspace plans that start at $6.30/user/month for essential features like custom email and video meetings. The Standard plan at $12.60/user/month adds AI tools, 2TB storage, and booking pages. For advanced needs, the Plus plan at $22/user/month includes extra security and collaboration tools.
Rallly — Schedule Group Meetings with Ease
If you’re mainly looking for a simple and free tool to find a common time for group meetings, Rallly is a minimalist Doodle alternative worth trying. It focuses on one core purpose: helping groups quickly agree on a convenient time to meet through polls.
You don’t need an account to create or respond to a poll, which makes Rallly incredibly user-friendly, especially for casual or one-off scheduling needs.
Key Features
- Create meeting polls without an account
- Easy-to-share links for collecting responses
- Participants can comment and suggest alternative times
- Simple interface with no learning curve
- Open-source and privacy-focused
Best For
Rallly is best for individuals, nonprofits, or informal groups who just want a straightforward way to agree on a meeting time, without needing advanced scheduling features.
Pros and Cons of Rallly
| Pros | Cons |
| 100% free and open-source | No integrations with Google Calendar or Zoom |
| No sign-up required for users | Lacks automated reminders and notifications |
| Great for quick group polls | Doesn’t support one-on-one or paid bookings |
Pricing
- Free Plan: Yes (completely free to use)
- Paid Plans: Rally’s Pro plan is perfect for power users and professionals at $7/month. It provides access to all features, the ability to keep polls indefinitely, and early access to new updates.
Which One Should You Choose as the Right Alternative to Doodle?
Choosing the best Doodle alternative depends on your specific scheduling needs. Here’s how to decide what’s right for you:
- For WordPress users and service-based businesses, go with FluentBooking. It’s lightweight, privacy-friendly, and built for smooth appointment scheduling with custom meeting types, automated reminders, and seamless calendar integrations, all from your own website.
- For client-focused professionals, Acuity Scheduling is ideal. It supports online payment collection, recurring bookings, and custom intake forms.
- For team collaboration and flexibility, Calendly and YouCanBookMe shine. Both support round-robin meetings, group events, and calendar syncing with tools like Google Calendar and Microsoft 365.
- If you need a free and quick poll-style scheduler? Use When2Meet, Rally, or NeedToMeet. They’re simple and effective for one-off group scheduling.
- Sales-driven teams: Go with Groove or Chili Piper. These tools come with advanced features like CRM integration, lead routing, and team visibility to streamline your entire sales scheduling workflow.
- Healthcare or appointment-heavy industries: Consider SimplyBook.me or TimeTap, especially if you need automated appointment reminders, service-based booking forms, and SMS notifications.
Ultimately, the best Doodle alternative is the one that aligns with your workflow, supports the types of meetings you book, and offers the level of automation, branding, and integration your business needs.
Final Thoughts: Find the Right Scheduling Tool for Your Needs
Ultimately, the best scheduling tool for you depends on your specific needs, whether it’s eliminating back-and-forth emails, automating reminders, or handling diverse meeting types.
If you’re a solo professional seeking simplicity, tools like SavvyCal or YouCanBookMe offer the right mix of features and flexibility.
For larger teams requiring advanced workflows, Google Calendar integrations, and round-robin support, FluentBooking stands out as a solid option.
No matter which option you choose, the key is to look for seamless integrations, user-friendly design, and features that enhance, not complicate, your scheduling process.
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